Operations Virtual Assistant

We Are Hiring

Operations Virtual Assistant (Part-Time, Remote)

A growing web development and infrastructure company is seeking a reliable and detail-oriented Operations Virtual Assistant.

You’ll help manage day-to-day operations, prepare billing data, coordinate with the development team, and maintain reporting accuracy across multiple ongoing projects.
This role supports management in keeping all systems organized, up to date, and ready for weekly billing and performance reporting.

Location: Remote

Hours: Part-time (20 hours/week, flexible schedule, with potential to transition to full-time)

Work Type: Contract

Trial Period: This role begins with a 2-month trial to evaluate workflow and performance. Successful candidates may be offered a long-term full-time position.

Compensation: $85 – $170 USD per month, depending on skill and experience

What you will do

• Maintain and update daily revenue and time-tracking spreadsheets.
• Collect and verify developers’ billables; ensure all hours are submitted on time.
• Prepare weekly billing summaries and internal reports for review.
• Create and organize tickets from emails or direct messages to ensure all client work is documented.
• Monitor ticket progress, assignments, and overdue tasks; flag delays to management.
• Summarize daily progress, priorities, and developer workloads in internal reports.
• Assist with weekly sprint planning and follow up on assigned action items.
• Track milestones, deliverables, and recurring tasks across projects.
• Support hiring and onboarding by organizing applications, interviews, and documentation.
• Maintain lists of project assets, credentials, and service renewals (domains, licenses, etc.).
• Keep SOPs, checklists, and internal documentation updated and properly filed.
• Use productivity or AI tools to clean, format, and summarize operational data internally.
  

Job Requirements

• Bachelor’s degree in Business, IT, Computer Science, or a related field (or equivalent work experience).
• Experience in project management, operations, or SCRUM-style coordination is highly preferred.
• Strong written English and communication skills.
• Excellent attention to detail and the ability to stay organized in a fast-paced environment.
• Proficient with spreadsheets, task management tools, and structured data entry.
• Self-motivated, reliable, and capable of working independently under minimal supervision.
• Consistent daily availability and a stable internet connection.

How to Apply

Use the application form on this page to submit your details.
Include a short introduction about your relevant experience, how you organize your daily work, and your expected monthly salary (in USD).

You may also include your website, GitHub profile, or portfolio if available.

Shortlisted applicants will be contacted for an initial screening within a few days.